SCCHGS title image

Bylaws of the
Santa Clara County Historical and Genealogical Society

Santa Clara City Library - 2635 Homestead Road - Santa Clara California 95051

ARTICLE I - NAME

ARTICLE II - PURPOSE

The specific purpose of the society shall be to promote the study of history and genealogy, to provide instruction in research techniques, and to encourage composition and publication of records.

ARTICLE III - LOCATION

The principal office of the Society shall be in the County of Santa Clara, State of California.

ARTICLE IV - NON-PROFIT CHARACTER

The Society shall be operated as a non-profit, educational corporation under the laws of the State of California; tax exempt status under Section 501 (c) (3) of the Internal Revenue Service; IRS Identification number [on file].

ARTICLE V - MEMBERSHIP AND DUES

Section 1. Membership in the Society shall be open to any person interested in promoting the purposes of the Society and is non-transferable.

Section 2. The amount of dues for the various classifications of membership shall be set by the Executive Board and approved by the membership.

Section 3. Each membership shall be annual unless the Executive Board grants an individual a lifetime or honorary membership.

Section 4. Each member driving for the Society shall maintain automobile liability insurance in force with a minimum of $300,000 combined single limit for bodily injury liability and property damage combined. A copy of the policy shall be made available upon request by the Society.

ARTICLE VI - NOMINATIONS AND ELECTIONS

Section 1. Nomination Committee:

Section 2. Election shall be held at the May General Membership meeting.

Section 3. Installation of Officers shall be held at the June General Membership meeting.

Section 4. Terms shall be for one year, beginning on the first day of July and ending on the last day of June of the following year or until a successor is elected.

Section 5. Removal of Elected Officers:

Section 6. Mid-term vacancies shall be filled through appointment by the Board of Directors with approval by the membership.

ARTICLE VII - ELECTED OFFICERS

Section 1. Elected Officers shall be President, First Vice President, Second Vice President, Treasurer, Recording Secretary, and Librarian.

Section 2. Elected Officers must have been a member of the Society for at least one year prior to their nomination. The President must also have held an elected or appointed office, or have been a member of the Society for three years. The President may not serve concurrently as Secretary or Treasurer [State code section 5213(a)].

Section 3. President:

Section 4. Vice Presidents:

Section 5. Recording Secretary:

Section 6. Treasurer:

Section 7. Librarian:

ARTICLE VIII - EXECUTIVE BOARD

ARTICLE IX - COMMITTEES AND SPECIAL PROJECTS COORDINATORS

ARTICLE X - FINANCES

ARTICLE XI - MEETINGS

Section 1. General Membership Meetings:

Section 2. Board Meetings:

Section 3. Quorum:

ARTICLE XII - AMENDMENTS

Shall amend Bylaws in accordance with the following procedure:

ARTICLE XIII - DISSOLUTION

In the event of the dissolution of this Society, its assets shall be transferred to a non-profit, tax-exempt organization to be chosen by the Executive Board and with the approval of the membership.

ARTICLE XIV - PARLIAMENTARY AUTHORITY

Robert's Rules of Order, Revised, shall govern the Society in all matters not covered by these Bylaws.

ARTICLE XV - EFFECTIVE DATE OF THESE BYLAWS

Bylaws effective: September 21, 1989
Modified Jan 1993; 18 July 1996; 17 Oct 2002.


History:

1988: dues section, added Feb 1987, was removed. Announced in Jan 1988 newsletter

1989: multiple changes; combined descriptions of Vice President duties; removed lots of detail from officer descriptions; added board "may include a Past President"; removed detail of membership categories; added honorary membership; changed nominating committee from 7 to at least 3; clarified language regarding elections; allow removal of officer by vote. Proposed changes dated June 1989. Announced July general meeting. Announced Sept 1989 newsletter, to be voted on at Sept 1989 general membership meeting. Submitted to Secretary of State with effective date Sept 21 1989.

1993: added Art V Sect 4: Liability Insurance; added at the request of our insurance agent 4 Jan 1993 proposed; Feb 1993 announced in newsletter

1996: added Volunteer Coordinator to the Elected Officers & Board 11 Jun 1996 proposed at Board meeting; July 1996 announced in newsletter; 18 July 1996 approved by vote of membership.

2002: proposed & discussed at board mtgs Dec 2001 - Aug 2002; published in newsletter Sept 2002; presented to members Sept 19 2002 ;approved by members 25 to 0, Oct 17 2002.

Article I - Name and Insignia Remove the insignia from the Bylaws.

Article VI - Nominations & Elections

Article VII - Elected Officers

Article VIII - Executive Board

Article X - Finances

Article XI - Meetings

Article XI - Amendments

Article XIV - Effective Date of these Bylaws Needs to be updated.

Modify the numbering: Correct the numbering error (there are two sections XI); eliminate section number where there is only 1 section; add section numbers 1,2,3... or sub-section numbers a,b,c.. where there currently are only dashes in front of sections or sub-sections.




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